Show Your Skills
It’s important to separate your business from the competition and highlight what makes you special.
Create a Capability and Qualifications Statement
What is a Capability Statement?
A capability statement is like a resume for your business. It is a quick and easy way to introduce your business to agencies and partners.
Why do you need a Capability Statement?
Having a strong capability statement shows government agencies that you know the contracting process and are ready to grow your business.
How to create a Capability Statement
A capability statement should run 1 to 2 pages and describe your branding, core skills, past experiences and details like your NAICS and NIGP codes and professional certifications. Use bullet points and stay concise to ensure the statement is quick and easy to read.
For more help writing a capability statement, please email kcbizcare@kcmo.org or call (816) 513-2491.
Ask for References
What are references used for?
References are an important part of the bid evaluation process and are a requirement for many state and federal certifications.
Why should you ask for references?
The City of Kansas City uses references to determine if a business lives up to its reputation and to ensure that taxpayer money is spent wisely.
How to ask for references
If you have a good track record of projects, reach out to customers who can speak to your best work. Try to showcase work that aligns with the contract you are bidding on.
References can be provided as a list of previous client contact information or a form letter from each previous client. The format of the references required will depend on the individual contract you are bidding on.
Though each contract’s requirements will differ, you will want to have a solid list of at least three (3) references ready before you begin the bidding process. Assembling a reference list can take some time, so it’s important to stay proactive and reach out to past customers on a regular basis. Be sure you have permission from a previous client before you list them as a reference.
Update Your Resume
What should you know?
Providing an updated resume for key personnel in your business is a necessary component of some RFPs, but is not necessary for most contracting opportunities.
Why you should have an up-to-date Resume
A resume is a chance to showcase your skills and experience, and a strong resume can separate you from your competition. Additionally, some certifications and programs require an updated resume to apply. Lending institutions, agencies, and other partners may also require you to submit a resume as part of their evaluation.
How to update your Resume
There are many resources online that can help you build a resume. Start with a summary of your skills and detail your certifications, education and other accomplishments. Provide a reverse chronological timeline of your job history including titles, responsibilities and time spent at each position.
A project-based resume can be a great way for small businesses to showcase their work. Provide a timeline of clients and projects performed. Agencies use this information to determine if your background matches your bid.